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HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES

America’s PrepareAthon! – September 30, 2016 – Day of Action

America’s PrepareAthon! builds upon the Federal Emergency Management Agency’s (FEMA) Ready Program by adding a focused national call to action for individuals and organizations to take simple, specific actions to improve their preparedness for a potential disaster. FEMA’s goal is to increase the number of citizens who understand the hazards most relevant to their community; know the corresponding protective actions, mitigation measures, and community plans.

Protecting Our Federal Workforce During the 2015-16 Flu Season

Please help us ensure all federal employees take action to reduce the spread of influenza in the workplace, among our families, and in our communities.  The best way to do this is to encourage everyone to get the annual flu vaccine—it can prevent influenza illness and reduce time lost from work and school, as well as preventing hospitalizations and deaths.

Senior-Level and Scientific and Professional Performance Appraisal System/Program and Streamlined Certification Process

I am pleased to announce the design and issuance of a standard Senior-Level (SL) and Scientific and Professional (ST) performance appraisal system and program (referred to as the Basic SL/ST System/Program) available now for voluntary agency adoption.

2017 FEDERAL EMPLOYEE VIEWPOINT SURVEY

Since its beginning as the Federal Human Capital Survey in 2002 to its evolution into the Federal Employee Viewpoint (FEVS) of today, the FEVS remains one of the most powerful platforms for employees to share their opinions and perceptions of their work experiences, their agency and their leadership.  The FEVS is an important way to let employees know that their opinions matter, while providing necessary resources for agency leadership to translate those opinions into results; and results into action. 

Excusing Federal Employees from Duty for the Last Half of the Scheduled Workday on Thursday, December 24, 2015

The President has issued an Executive order excusing executive branch non-Postal Service employees from duty for the last half of the scheduled workday on Thursday, December 24, 2015, with pay and without a charge to leave, except those who, in the judgment of the head of the agency, cannot be excused for reasons of national security, defense, or other essential public need.  (See Attachment 1.)  For pay and leave purposes, th

Emergency Leave Transfer for Federal Employees Affected by the Severe Storms and Flooding in Louisiana

President Obama has directed the U.S. Office of Personnel Management (OPM) to establish an emergency leave transfer program to assist employees affected by the severe storms and flooding in Louisiana.  Pursuant to 5 U.S.C.

Pay-Related Legislative Changes in the National Defense Authorization Act, FY 2017

This is to inform you of several legislative changes and extensions affecting Federal employee pay and certain benefits.  The changes resulting from the enactment of the National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2017 (Public Law 114-328, December 23, 2016) are summarized below. 

Section 611 – Reserve Income Replacement Program 

Washington, DC, Area Dismissal and Closure Procedures

As we begin the 2015-2016 winter season, the U.S.

Training to Combat Domestic Violence, Sexual Assault, and Stalking in the Workplace

The U.S. Office of Personnel Management (OPM) and the U.S. Department of Justice (DOJ) are pleased to announce the release of a newly-developed training course entitled “Domestic Violence, Sexual Assault, and Stalking in the Workplace.”  This course is available to all agencies at no cost on HR University (http://hru.gov/Course_Catalog.aspx?cid=231&mgr=false). 

Guidance on Awards for SES and SL/ST employees for Fiscal Year 2017

As required by Executive Order (EO) 13714, – “Strengthening the Senior Executive Service (SES)” (

January 2016 Pay Adjustments

The President has signed an Executive order to implement the January 2016 pay adjustments.  (See Attachment 1.)  The Executive order authorizes a 1 percent across-the-board increase for statutory pay systems and locality pay increases costing approximately 0.3 percent of basic payroll, reflecting an overall average pay increase of 1.3 percent.

Human Resources Flexibilities and Authorities for Federal Employees Affected by the Zika Virus

The World Health Organization has declared the Zika virus to be a “public health emergency of international concern” (www.who.int/mediacentre/news/statements/2016/emergency-committee-zika-microcephaly/en/).

Update to Fiscal Year 2017 Prevailing Rate Pay Adjustments

On December 27, 2016, Compensation Policy Memorandum (CPM) 2016-22 notified you that Division E of the Consolidated Appropriations Act, 2016 (the Fiscal Year (FY) 2016 Act), contains two provisions that affect the determination of pay adjustments for certain prevailing rate (wage) employees and that the Further Continuing and Security Assistance Appropriations Act, 2017 (the FY 2017 Act), extends into FY 2017 the two provisions of the FY 2016 Act.

2015 Annual Review of Special Rates (Results)

The U.S. Office of Personnel Management (OPM) conducts an annual review of special rates established under 5 U.S.C. 5305 to determine the disposition of special rate schedules when General Schedule (GS) pay is adjusted under 5 U.S.C.

Excused Absence for Voting

This memorandum provides agencies with information on the Federal Government’s longstanding policy of granting employees limited time off from work (i.e., excused absence) to vote in Federal, State, county, or municipal elections, or in referendums on any civic matter in their community.  The head of each agency (or his or her designee) has discretion to grant excused absence in limited circumstances under his or her broad authority to govern, unless otherwise prohibited by law.  Agencies have discretionary authority to grant excused absence to

Fiscal Year 2016 Prevailing Rate Pay Adjustments

Division E of the Consolidated Appropriations Act, 2016, contains provisions affecting the determination of pay adjustments for certain prevailing rate (wage) employees in fiscal year 2016.  Section 737(a) provides that pay increases for certain prevailing rate employees in FY 2016 may not exceed 1.37 percent—the sum of the January 2016 General Schedule (GS) across-the-board percentage adjustment and the difference between the overall average percentage locality payments for

Responding to Incidents of Societal Tension and Unrest

This memorandum identifies important actions recommended by the Diversity and Inclusion in Government Council (DIG) that Heads of Executive Departments and Agencies can take to help employees positively cope with stress that can occur as a result of incidents of societal tension that have a racial, or other identity consideration. During a July 2016 Convening on Racial Justice following the incidents of summer 2016 surfacing racial unrest, participants shared important actions taken by members of the Cabinet and Agency Heads to quickly address the needs of employees.

Performance Management Guidance for End-of-Fiscal Year 2015 and Beginning-of-Fiscal Year 2016 Activities

As we enter Fiscal Year (FY) 2016, I would like to provide some helpful information on performance management, as many agencies are concluding performance appraisal periods and planning for the next performance cycle.  Attached to this memorandum are guidance and reminders for agencies on performance management, including involving employees in crucial performance management activities.

Emergency Leave Transfer for Federal Employees Adversely Affected by Hurricane Matthew

In the event of a major disaster or emergency as declared by the President that results in severe adverse effects for a substantial number of employees, the Office of Personnel Management (OPM), in consultation with the Office of Management and Budget (OMB), may establish an emergency leave transfer program (ELTP).  After coordinatin

Reemployment of civilian retirees under the National Defense Authorization Act for Fiscal Year 2010, as Amended

On December 19, 2014, the President signed the National Defense Authorization Act for Fiscal Year 2015 (NDAA).  Section 1107 of the act amends sections 8344 (l)(7) and 8468 (i)(7) of title 5 to extend retroactively, the expiration date of the dual compensation waiver authority provided by the NDAA for Fiscal Year 2010.  This waiver authority allows the head of an agency to grant their own dual compensation (salary off-set) waivers on a temporary basis under certain specified circumstances.  The authority, as amended, expires on December 31, 2019.  As a rem

Federal Holidays and Human Resources Flexibilities for Employees Located in the Washington, DC, Area during the Week of Inauguration

In January 2017, most Federal employees in the Washington, DC, metropolitan area will have two holidays during the week of Inauguration:  Birthday of Martin Luther King, Jr. (Monday, January 16), and Inauguration Day (Friday, January 20).  In addition, Federal employees who work in the downtown Washington, DC, area and its vicinity should expect significant commuting delays and travel disruptions on Wednesday, January 18 and Thursday, January 19 due to extensive road closures, mass transit changes, motorcades, and the establishment of security perimeters. 

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